1Introduction

Welcome to the website of the Society of Occupational and Environmental Medicine, Malaysian Medical Association (“SOEM-MMA”, “the Society”, “we”, “our”, or “us”).

By accessing, browsing, or using this website, including any registration, membership, payment, event management, or other online services provided through the website, you agree to be bound by these Terms and Conditions. If you do not agree with these Terms and Conditions, you should immediately discontinue use of this website.

2Purpose of the Website

This website serves as an official platform for, among others:

• Membership applications and renewals;
• Registration for conferences, seminars, workshops, training programmes, and events;
• Collection of fees and payments;
• Dissemination of information relating to occupational and environmental medicine;
• Professional development and educational activities; and
• Other services approved by SOEM-MMA from time to time.

3Eligibility

Users registering for membership, events, or services must:

• Provide accurate, complete, and current information;
• Have the legal capacity to enter into binding agreements;
• Comply with all applicable laws and regulations; and
• Ensure that any professional credentials submitted are genuine and valid.

SOEM-MMA reserves the right to reject, suspend, or terminate any registration or membership application where inaccurate, misleading, or fraudulent information is provided.

4User Responsibilities

Users agree to:

• Use the website only for lawful purposes;
• Maintain the confidentiality of any login credentials;
• Ensure that information provided during registration remains accurate and updated;
• Not misuse the website or interfere with its operation;
• Not upload, transmit, or distribute malicious software, viruses, or harmful content.

Users shall be solely responsible for activities conducted through their account.

5Membership Applications

Submission of a membership application does not automatically confer membership.

Membership approval remains subject to:

• Compliance with eligibility requirements;
• Verification of submitted information;
• Approval by SOEM-MMA in accordance with MMA Constitution, By-Laws, and applicable policies.

SOEM-MMA reserves the right to approve, defer, reject, suspend, or terminate membership applications at its discretion and in accordance with its governing rules.

6Event Registration

Registration for events, conferences, seminars, workshops, or training programmes shall be subject to:

• Availability of places;
• Receipt of full payment where applicable;
• Compliance with event-specific requirements.

SOEM-MMA reserves the right to modify programme content, speakers, venues, dates, schedules, or event formats without prior notice, where deemed necessary and justified.

7Fees and Payments

All fees displayed on the website are payable in the stated currency.

By making a payment, users represent that:

• They are authorized to use the selected payment method;
• The payment information provided is accurate.

SOEM-MMA shall not be liable for any payment processing failures caused by third-party payment service providers.

Unless otherwise stated in specific event terms, fees paid may be non-refundable.

8Cancellation and Refunds

Refund requests shall be governed by the specific cancellation and refund policy applicable to the relevant membership, event, seminar, workshop, conference, or programme.

SOEM-MMA reserves the right to:

• Deduct administrative charges;
• Decline refunds where eligibility criteria are not met;
• Process refunds within a reasonable administrative period.

In cases where SOEM-MMA cancels an event, refund arrangements shall be communicated to affected participants.

9Intellectual Property Rights

All website content, including but not limited to:

• Text;
• Graphics;
• Logos;
• Images;
• Publications;
• Training materials;
• Audio and video content;
• Software and website design,

are owned by SOEM-MMA and are protected by applicable intellectual property laws.

No content may be copied, reproduced, distributed, modified, republished, or commercially exploited without prior written consent from SOEM-MMA.

10Third-Party Links

The website may contain links to third-party websites for convenience and informational purposes.

SOEM-MMA does not control, endorse, or assume responsibility for:

• Third-party content;
• Privacy practices;
• Security measures;
• Products or services offered by third parties.

Users access third-party websites at their own risk.

11Disclaimer

The information provided on this website is for general informational and educational purposes only.

While SOEM-MMA endeavours to ensure accuracy, the Society makes no representations or warranties regarding:

• Accuracy;
• Completeness;
• Reliability;
• Suitability; or
• Availability

of any information or services contained on the website.

Professional medical, legal, regulatory, or technical advice should be obtained independently where required.

12Limitation of Liability

To the fullest extent permitted by law, SOEM-MMA shall not be liable for any direct, indirect, incidental, consequential, special, or punitive damages arising from:

• Use or inability to use the website;
• Errors or omissions in content;
• Website interruptions;
• Data loss;
• Unauthorized access;
• Third-party actions;
• Payment processing failures.

13Data Protection

SOEM-MMA processes personal data in accordance with its Privacy Policy and applicable laws, including the Personal Data Protection (Amendment) Act 2024 (Act A1727) Malaysia.

By using this website, users consent to such collection, processing, use, disclosure, and retention of personal data as described in the Privacy Policy.

14Suspension and Termination

SOEM-MMA reserves the right to suspend, restrict, or terminate access to the website or services at any time, without prior notice, where necessary to:

• Protect the website;
• Investigate misconduct;
• Comply with legal requirements;
• Maintain operational integrity.

15Amendments

SOEM-MMA may revise these Terms and Conditions from time to time.

Updated versions shall take effect upon publication on the website. Continued use of the website after publication constitutes acceptance of the revised Terms and Conditions.

16Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of Malaysia.

Any disputes arising from or in connection with the website shall be subject to the exclusive jurisdiction of the courts of Malaysia.